Tag: Mac OS X

Setup Mail, Address Book and iCal to use Gmail, Google Calendar and Contacts on OS X Lion

I'm a big Google services user. I've had a Gmail account since the day the service launched and Gmail has been my default email address since. When Google launched the Calendar service I integrated that into my daily life. Google Talk hasn't taken over the instant messaging world but it quickly became my preferred client. With each iteration of the OS since Leopard, Apple has made it easier to integrate these Google Services, including Address Book into my Mac life. Apple's latest Mac operating system, OS X 10.7 Lion, has been out for some time and Apple has made significant changes to some of the native apps including Mail and iCal that make setup and use of Google services even easier. Let me show you.

## System Preferences ##

The simplest method to setting up Google services on OS X 10.7 is via the _System Preferences_. OS X Lion System Preferences has a new option called _Mail, Contacts & Calendars_ under the _Internet & Wireless_ section. Select it.

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## Mail, Contacts & Calendar ##

This section reminds me a bit of the Mail preferences pane in iOS. From here we can set up various email and calendaring services from Yahoo, AOL and others. To setup a particular service, click the _Add Account…_ button and select the icon for the service. In this case, we are setting up Google services so select Gmail. NOTE: This is the same way to set up Google Domain services.

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Once you select Gmail you will be prompted to add you Gmail (or Google Domain) username and password. The username should be you complete email address. After entering your credentials click _Setup_.

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You may have to wait a few seconds while your Mac connects to Google's service.

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Once complete you will be presented with a screen to confirm which services you want enabled. As you can see below, I've selected all of them including iChat. Click _Add Account_ when you are ready to go ahead.

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The process for adding Google Domain accounts is similar. You should now be able to use your Google Contacts via the Mac Address Book, your Gmail via Mail.app, and your Google Calendar via iCal. Any changes to your Google Calendar or Contacts will be sync to your Mac and vice versa.

## Final Notes ##

My wife and I each have Google calendars and quite often we have a need to view each others calendars. Google Calendar enables us to make all or part of our calendars sharable for ease of scheduling. I'm involved in a number of social clubs and I have subscribed to their published calendars. The process above will only sync the default Google calendar to OS X. To enable syncing for any subscribed or share calendars you'll need to follow a few more steps.

Launch iCal and select Preferences from the file menu. Select the _Accounts_ tab, the select the Gmail account, and then the _Delegation_ tab. After a few seconds a list of shared and subscribed calendars should appear. Select the check boxes next to the ones you want to view in iCal then close the preferences window.

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How to setup Mail, Contacts and Calendar on OS X Lion to use an Exchange 2007 account

With each iteration of the OS since Leopard, Apple has made it easier to integrate Exchange Messaging Services with OS X native productivity applications — Mail, iCal and Address Book. Apple's latest Mac operating system, OS X 10.7 Lion, has been out for some time and Apple has made significant changes to some of the native apps including Mail and iCal that make setup and use of Google services even easier. Last year I wrote about how to do this under Snow Leopard. Let me show you how to do this under Lion.

## System Preferences ##

The simplest method to setting up Exchange Messaging services on OS X 10.7 is via the _System Preferences_. OS X Lion System Preferences has a new option called _Mail, Contacts & Calendars_ under the _Internet & Wireless_ section. Select it.

Screen Shot 2011 09 03 at 10 13 56 AM

## Mail, Contacts & Calendar ##

This section reminds me a bit of the Mail preferences pane in iOS. From here we can set up various email and calendaring services from Yahoo, AOL and others. To setup a particular service, click the _Add Account…_ button and select the icon for the service. In this case, we are setting up Exchange so select _Microsoft Exchange_.
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You will be prompted to enter some information about your Exchange account. Click _Continue_.
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After entering your account information it will take a few seconds for OS X to connect to the Exchange server and discover any exposed services. Click _Continue_.
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You may get a confirmation screen where you can add more information or correct inaccuracies. Click _Continue_.
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If all goes well, you will be prompted with the following screen. If everything looks good, click _Continue_ or click _Go Back_ to make changes.
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You will then get one more confirmation screen where you can disable any Exchange service you do not want to sync to your Mac. Once you have enabled the services you want click _Add Account_.
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Your Mac is now setup to use Exchange email via Mail, Exchange calendar via iCal, and Exchange contacts via Address Book.
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Disabling OS X Lion's Resume feature

Mac OS X Lion is out and it includes a feature that is useful to some but irritating to others.  That feature is Resume.  Imagine working in a Pages document and right before you hit the save button, the power goes out or you accidentally exit the application.  In the past you would utter some expletive and relaunch the application and redo your work.  With Lions resume feature you needn't worry.  Applications designed to use this feature will resume exactly where they left off including the position of the cursor at the time of exit.

However, several of my colleagues have noted situations where the feature is annoying or embarrassing.  I've noticed that the resume feature will open all Safari windows active when I excited the app.  This can get annoying since I often times have several tabs open when I close Safari.  This can be quite embarrassing if you exited the browser while surfing twitter or Amazon.com. Later your boss or a colleagues comes over to demo something on the company Intranet and the first thing they see when you launch Safari is your review of adult diapers.

Fortunately you can turn this off.  Here's how.
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From System Preferences select General. Uncheck the "Restore windows when quitting and re-opening apps". Unfortunately, it's a global system preference so you won't have Lion's Resume safety net from other apps.